Superintendent

2. C-1 Minutes of Student Disciplinary Hearings and Regular Meeting on 01/15/09, and Workshop on 01/26/09

Attachment: Minutes - Workshop - 01-26-09.pdf
Attachment: Minutes - Regular Mtg - 01-15-09.pdf
Attachment: Minutes - Student Disciplinary - 01-15-09.pdf (Confidential Item)

Deputy Superintendent

3. C-2 Approve Staff Allocations for the 2009-2010 School Year

Attachment: Allocation 2009-2010 - DRAFT .pdf

4. C-3 Proposed Staff Allocation Changes - 2008-2009

Attachment: Allocation Summary - Current Backup-February 2009.pdf

5. C-4 Revise 2009 Summer School Calendar

Attachment: All Summer School Calendars - 2009 Revised.pdf

6. C-5 Revise 2009-2010 Employee Work Calendar

Attachment: Employee Work Calendar - 2009-2010.pdf

7. C-6 Revise 2009 Voluntary Pre-K Summer Program Calendar

Attachment: VPK Summer Calendar - 2009.pdf

Human Resources

8. C-7 Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2009-2010

9. C-9 Memorandum of Understanding with UNF for 2009-2010

Attachment: SPRINT Memo of Understanding 2-19-09.pdf

Instruction

10. C-10 Co-Enrollee list for January 2009

Attachment: Co-Enrollee list for January 2009.pdf (Confidential Item)

11. C-11 Student Travel

Attachment: BOARD BACKUP-FEBRUARY 19, 2009.pdf

12. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

Business Affairs

13. C-13 Monthly Property Report - January, 2009 - Furniture/Equipment

Attachment: Furniture-Equipment Report-January, 09.pdf

14. C-14 Monthly Property Report - January, 2009 - AV Materials

Attachment: Audiovisual Report-January, 09.pdf

15. C-15 Monthly Property Report - January, 2009 - Software

Attachment: Software Report-January, 09.pdf

16. C-16 Monthly Property Report - January, 2009 - Vehicles

Attachment: Vehicles Report-January, 09.pdf

17. C-17 Deletion of Certain Items Report - February, 2009

Attachment: Deletion Report-February, 2009.pdf

18. C-18 Bid Renewals February 2009

19. C-19 Bids to Be Awarded February 2009

20. C-20 Warrants and Vouchers for JANUARY, 2009

Attachment: Warrants and Vouchers January, 2009.pdf

21. C-21 Approve Advertisement of Amended Notice of Tax for School Capital Outlay for 2008-09 School Year

Attachment: LCIF Advertisement.pdf

22. C-22 Monthly Financial Report for January, 2009

Attachment: Jan2009Financial Stmt.pdf

23. C-23 Write Off NSF Checks at Schools

Attachment: RHS.pdf
Attachment: GPE.pdf
Attachment: LAE.pdf

24. C-24 Establish Petty Cash Fund for the Career and Technical Education Dept.

25. C-25 Budget Amendments for the Month of January, 2009

Attachment: January Budget Amendments.pdf

Support Services

26. C-26 Deductive Change Order #3 (Direct Purchasing) for OakLeaf High School

Attachment: OHS CO 3.pdf

27. C-27 Deductive Change Order #2 (Direct Purchasing) to Install an Additional Chiller at Ridgeview High School

Attachment: CO 2 DP.pdf

28. C-28 Additive Change Order #1 (Days Only) to Install an Additional Chiller at Ridgeview High School

Attachment: CO 1 Days Only.pdf

29. C-29 Middleburg District Ancillary Facility Mitigation Agreement

Attachment: Ancillary Mitigation Credits.pdf

30. C-31 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park High School Building 1 Renovate Down Spouts

31. C-32 Developer Agreement for Governors Park DRI

Attachment: Governors Park Agreement 3 2,10,09.pdf

32. Adoption of all remaining Consent Items

Minutes: Consent item C-2 - Staff Allocations for 2009-2010 was deleted from the agenda.  Items C-8 -Personnel Consent Agenda and C-30 - Pre-Qualification of Contractors were moved to the Discussion Agenda.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion.	- PASS
Vote Results
Motion: Frank Farrell
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

33. Recognize Fleming Island High NJROTC Annual Food Drive for Clay County Food Pantry (Capt. Steve Motolenich/Wynema Lovell)

Superintendent

34. Waiver to Clay County School Board Policy 2.18 K.3

Minutes: Superintendent Wortham requested a waiver of School Board Policy 2.18 to re-employ a retired employee (D.R.O.P.).  Linda Turner was approved as Principal of Bannerman Learning Center for 2009-2010 and will be placed on step "0" on the Administrator Salary Schedule at a savings of $30.000.

Motions:
Approve waiver to policy 2.18 K.3	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Nay
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources

35. C-8 (Van Zant) Personnel Consent Agenda

Attachment: Personnel Consent Agenda, 2-19-09.pdf
Minutes: Charlie Van Zant expressed his concerns about some changes in qualifications on the Director of Student Services and Director of Exceptional Student Education job descriptions.

Motions:
Approve the Personnel Agenda Item C-8 as presented.	- PASS
Vote Results
Motion: Carol Studdard
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

36. Human Resources - Special Action

Attachment: HR Special Action 2-19-09.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Carol Studdard
Second: Carol Vallencourt
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Business Affairs

37. Budget Considerations

Minutes: 

Dr. Copeland reviewed with the Board the following financial reports:

• Monthly Financial Report for January, 2009
• Budget Amendments for January, 2009
• School District Expenditures by Object
• General Fund Cash Needs Forecast for 2008-2009

Dr. Copeland discussed our current unreserved fund balance and the DOE's definition of the calculation of the unreserved general fund balance.

The following people spoke to this item:  Maureen Holmes, Marilyn Gipson, Ilah Breen, Jennifer Walsh, Debbie Glass, Liz Crane, Janet Keskinen, Bob Hume and Pete Baker.

Board members, Superintendent and staff addressed citizen's concerns on the budget and the effects on schools, teachers and students.  Sharon Chapman, Asst. Supt. for Instruction reviewed textbook adoption cycles, the math adoption for next school year and the changes in state standards.

Motions:
Discussion of Budget Considerations	-
Vote Results
Motion:
Second:

Support Services

38. C-30 (Vallencourt) Pre-Qualification of Contractors

Attachment: Contractor List, Feb 2009.pdf

Motions:
Approve the contractor pre-qualification list attached.	- PASS
Vote Results
Motion: Lisa Graham
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Abstain
Charlie VanZant	- Aye

Motion Minutes: 

Carol Vallencourt abstained from voting on this item due to the fact that Frank Vallencourt, her husband, is an officer and director of Vallencourt Construction Company, Inc. and is included in the pre-qualification of contractors.

39. Ken Carter

Minutes: Ken Carter spoke briefly on behalf of Support Personnel urging the Board to please continue their employment through this budget crisis.

40. Change the date of the Regular Meeting in March

Minutes: The Board agreed to change the date of the Regular School Board Meeting from March 19th to March 23, 2009 due to the conflict with Legislative Day in Tallahassee for Board Members.

Motions:
Change date of regular Board meeting from March 19 to March 23, 2009 at 7:00 p.m. in the Teacher Training Center.	-
Vote Results
Motion:
Second:

41. Education Rally in Tallahassee - March 18, 2009

Minutes: 

Carol Vallencourt reminded the Board and the audience of the Education Rally being held in Tallahassee, Florida on March 18, 2009 and encouraged everyone to get involved.